Starting the AI Creation Process
From the main Class Specs dashboard, click "Create new" in the top-right corner, then select "Build with AI." This opens Holly's AI specification generator—a streamlined interface that creates comprehensive job specifications from your input.
What Holly's AI Needs
Holly's AI requires a few key pieces of information to generate your specification:
Job Title (required): Official name for the position
Role definition (required): Main purpose, key responsibilities, and important details
Additional Context: Extra details about organizational specifics and requirements (optional)
Files: Upload PDFs for additional context (optional)
Salary Range: Minimum and maximum compensation in annual, monthly, bi-weekly, or hourly units (optional)
Providing Effective Input for Generation
Job Title
The job title is essential for the AI to understand exactly what position you're creating. While you can refine it later, starting with an accurate title ensures Holly generates appropriate content from the start and pulls relevant benchmark data.
Role Definition: The More Detail, The Better
Even one sentence is sufficient, but more descriptive information produces better results. The AI expands whatever you provide, so additional detail helps it create more accurate, specific content.
Examples of what to include:
Main purpose of the role
Key responsibilities and duties
Required qualifications or certifications
Specific tools, systems, or software used
Reporting relationships or team size
Organizational context or department focus
Think of it like explaining the role to someone unfamiliar with your organization—provide the context and details they'd need to understand what this job actually does.
Additional Context (Optional)
Use this field for short text instructions and specific requirements. This is also where you can tell the AI how to use any files you've uploaded.
What to include:
Specific requirements or organizational terminology
Short paragraphs about supervisory responsibilities, physical working conditions, or unique role details
Guidance on how to reference uploaded files (e.g., "Follow the qualification format from the uploaded Senior Analyst spec")
Particular emphasis areas or sections that need extra attention
For longer content: Upload documents as files in the next section rather than pasting them in.
Files (Optional)
Upload PDFs to give Holly additional context when generating your specification.
What to upload:
Existing specifications from your series for consistency
Comparable specifications from other jurisdictions
Related position descriptions or organizational charts
PDQs, interview notes, notes from SMEs
How Holly uses uploaded files: The AI reviews uploaded documents to understand terminology, formatting preferences, and role context specific to your organization. Use the Additional Context field above to provide specific instructions about how to apply information from your uploaded files.
Please note: if you have a PDF of an existing specification that you want to use directly as your draft specification, exit out of the modal, click "Create New" -> "Start from draft" to upload your PDF directly as the base text for your new spec. See Creating a New Specification from Scratch for more guidance.
Salary Range (Optional)
Include minimum and maximum annual salary to have this reflected in the specification.
What Happens When You Click "Generate"
When you click "Generate," Holly creates your specification in 1-2 minutes. The AI generates content designed to score 100% on all quality metrics while incorporating context from benchmark specifications and your organizational template.
Generation and Next Steps
When you click "Generate," Holly creates your specification in 1-2 minutes. The AI:
Generates content designed to score 100% on all quality metrics
Incorporates context from benchmark specifications in Holly's database
Follows your organization's template structure exactly
Integrates information from any files you've uploaded
Applies your specific instructions and additional context
Your new specification is automatically saved as a Draft, ready for you to review, edit, or refine.
After Generation: Next Steps
Once Holly generates your specification, you can:
Review the full draft: Read through each section to ensure accuracy and completeness
Edit directly: Click into any section to make manual changes
Regenerate specific sections: Use AI to refine individual sections without regenerating the entire document
Adjust quality metrics: Address any sections flagged for improvement
Compare to benchmarks: See how your specification stacks up against similar positions
Share with stakeholders: Send your draft for review and collaboration
Continue iterating: Make revisions, track changes, and refine until it's ready for approval
Ready to Customize Your Specification?
Check out our related articles:
Reading and Understanding a Class Specification: Navigate Holly's editor and specification structure
Advanced Editing: Detailed instructions on manual editing, AI regeneration, prompting tips, and change tracking
Creating a New Specification from Scratch: Instructions on how to create a new specification manually from existing fields or PDF draft
Ready to customize your specification? Take a look at our articles on reading and understanding a specification or advanced editing for detailed instructions on manual editing, AI regeneration, prompting tips, and change tracking.