What You're Looking At
When you log into Holly, you land on the Class Specs dashboard - this is your organization's complete inventory of job classifications.* This is where you'll view, edit, compare, and analyze job classifications.
The dashboard shows you:
Every job classification your system
Current status of each position (Draft, Published, In Review, Archived)
Key details like salary ranges and last updated dates
High-level statistics about your classification system
*Note: depending on your organization's contract with Holly, this may include all positions organization-wide or focus on a subset of positions.
Understanding Your Numbers and Statuses in Holly
The four cards at the top tell your classification story. Clicking any of these cards will filter the results in the table to show you the corresponding specs.
Total Classifications: Every classification across all departments, across all statuses (Draft, In Review, Published, and Archived).
Drafts:
These are specifications that are in draft mode, which means they can be / are actively being edited in the system
Drafts must be deleted in order for a specification to be archived
Visible only to authorized users of the platform
In review:
This refers to all specifications currently in the approval process
Content is available to be shared to external stakeholders and other users for comment / approval
Can be approved or sent back to draft
Please note that the approval workflow is currently in development; all organizations will have 0 applications in review at this time
Published:
Approved for use in hiring and HR processes
Can only be edited by creating a new draft version
All specs start in this status upon initial upload to the Holly system
Where Your Data Comes From
Initial setup: Holly builds your classification database starting with publicly available sources:
Your organization's specifications: Holly begins by collecting your current job classifications from publicly available sources like:
Published salary schedules
Online postings of class specifications on governmentjobs.com or city / county websites
Benchmark comparisons: Holly also imports specifications and salary schedules from your agreed-upon comparator jurisdictions - typically similar-sized cities, counties, or agencies selected during contract setup by a lead from your organization.
When additional data is needed: If publicly available sources don't provide complete information, Holly can supplement with:
Your organization's internal HR systems and databases
Spreadsheets and documents you provide
Manual entry for unique or new positions
Ongoing updates happen through the creation of new / modified class specs using Holly's platform, and regular data refreshes where Holly automatically updates data from both your jurisdiction and comparator organizations on a schedule aligned with your contract
What's in Each Job Specification
Every row in your dashboard represents a complete job specification containing:
Basic Information
Title and Code: The official job name and any numerical identifier
Status: Current workflow stage (Draft, Published, In Review, Archived)
Last Updated: When someone last made changes to the specification within the Holly platform (this is NOT an official last revised / edited date)
What You Can Do With Specifications
Viewing and Understanding
Open any specification by clicking on its row in the dashboard
Review complete job descriptions with all duties, qualifications, and requirements
Check salary ranges and pay information for budgeting and equity analysis
See when positions were last updated to identify maintenance needs
Searching and Finding
Search by job title to find specific positions quickly
Search by skills or requirements to find all positions needing certain qualifications
Search by department to see all roles in specific organizational areas
Filter by status to focus on drafts, published positions, or those needing review
Comparing and Analyzing
Compare similar positions to ensure consistent treatment and fair compensation Benchmark against market data to maintain competitive salary ranges
Analyze compliance with various regulations and organizational policies
Track changes over time to understand how positions evolve
Creating and Editing
Create new specifications using Holly's AI generator or manual entry
Edit existing positions to update duties, qualifications, or salary ranges
Collaborate on changes with supervisors, HR staff, and other stakeholders (coming soon)
Manage approval workflows to ensure proper review and authorization (coming soon)