Using Holly
Comprehensive guides for Holly's core features
40 articles
Getting Started
Everything you need to get going.
Finding and Understanding Specs
Learn how to navigate Holly's spec library, search for classifications, and understand what you're looking at.
- Navigating the Class Specs DashboardYour team's complete classification inventory — and how to work with it.
- Searching for Specifications in HollyFind specifications by title, title code, skills, or requirements, even when you don't know the exact name of what you're looking for.
- A Class Specification in HollyOpen any spec from your dashboard and you'll find everything about that classification in one place — the full document, quality scores, available actions, and tabs for benchmarking and history.
- The History TabSee every version of a specification, review source documents, and download what you need.
Understanding Holly's Approval Workflow
A starter guide for how to use Holly's Approval Workflow
- How to Set Up an Approval WorkflowHow to assign a document owner, choose your advancement mode, build out stages and steps, and launch a review.
- How to Manage an Active Approval WorkflowHow to track reviewer progress, send reminders, edit the workflow mid-flight, and manage attachments once a review is underway.
- How to Review a Specification as a Holly UserHow to read through a specification, leave comments or suggested edits, and mark your review complete. This article is for reviewers with a Holly account.
- How to Review Feedback on a SpecificationHow to find, respond to, and act on reviewer comments and suggested edits as the document owner.
- How to Review a Specification in Holly as an External ReviewerHow to open, read, and leave feedback on a job specification someone sent you for review, no Holly account required.
- How to Publish a SpecificationHow to complete an approval workflow and then publish the final specification, once every reviewer has finished.
Creating & Editing Specs
Create new specifications from scratch or with AI, edit existing specs, merge classifications, and manage spec settings.
- How to Create a Specification ManuallyUse this article to create a new specification by entering content directly or uploading an existing PDF draft.
- How to Generate a Specification with AIHow to use Holly's AI to build a complete specification draft from a job title, role description, and any supporting context you provide.
- Editing a Class Specification: Rewrite with AI and Edit ManuallyHolly gives you three ways to improve a specification: a full AI rewrite, manual editing, and section-by-section AI regeneration. This article helps you choose the right one and explains what…
- How to Merge Class SpecificationsCombine multiple classifications into a single, unified specification to eliminate redundancy and simplify your classification structure.
Benchmarking & Analysis
Compare your specifications against internal classifications and market data, and run AI-powered analyses for deeper insights.
- How Benchmarking Works in HollyHolly's benchmarking tools help you understand where a classification sits — relative to your own organization and the broader market — so you can make compensation decisions with confidence.
- Understanding Similarity AnalysisLearn how Holly finds comparable roles, calculates similarity percentages, and helps you make informed classification decisions
- How to Add and Manage Comparator SpecsComparators are the specs you compare against when validating a classification or building a salary survey. Here's how to add them, filter them, remove them, and export your results.
- Running Reports for Bulk AnalysisRun AI-powered compliance and benchmarking analyses across your entire spec catalog at once, instead of reviewing specs one by one.
- AB 339 Contract Overlap AnalysisCompare a service contract against your entire class spec catalog to find the classifications with overlapping duties, and see which unions may need notice under California's AB 339.
- How to Conduct a Salary SurveyFor each of your class specs, you can use the Market tab and Holly's similarity analysis to build a high-confidence salary survey in a few steps.
- How to Add a Comparator AgencyIf a jurisdiction isn't showing up in your Market data, Holly can help to get it added.
- Equity & Bias Language AnalysisScan a class specification, or your entire catalog, for gender bias, exclusionary language, accessibility concerns, and unfair requirements.
Data Intake & Refresh Process
Holly's Data Ingestion + Refresh Process
- How Holly Sources DataLearn about the types of data Holly collects, where it comes from, and how salaries are calculated for benchmarking.
- How and When Holly Refreshes Your DataQuarterly data refreshes keep your benchmarks current — here's what changes, what stays put, and how your in-progress work is protected.
ChatMOU
Search, compare, and extract information from your MOUs and comparator contracts — with source citations for every answer.
Using AI in the Holly Platform
Explanations of how Holly leverages AI to aid in HR analysis
- How to Rewrite a Class Spec with AIUse Holly's AI rewrite feature to revise an existing class specification based on instructions you provide, instead of editing the spec section by section yourself.
- How AI Works in HollyHolly uses AI to take on the most time-consuming parts of government HR work — so your team can spend more time on the decisions that actually require human judgment.
- Getting the Most Out of Holly's AIA practical guide to matching Holly's AI features to the right kinds of work — and knowing where your judgment should lead.
- How to Write Effective AI Prompts in HollyLearn how to give Holly clear instructions, refine output when it misses, and know when it's ready to use.